City of Fort Worth Supplier Information

PeopleSoft Supplier Portal

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Register as a Bidder

The City of Fort Worth uses an electronic supplier registration system, called PeopleSoft Supplier Portal.

All companies/individuals wishing to do business with the City of Fort Worth must register as a Bidder on the PeopleSoft Supplier Portal. Please refer to the Bidder Registration Directions(DOCX, 38KB)(DOCX, 28KB) to accurately complete registration. You will need a copy of your W-9 to upload during the registration process.

After a confirmed registration, the system will email you a bidder registration id with a user id and password. This is not a supplier id.  Your registration will stay in bidder status until you have been awarded a contract, issued a purchase order or have provided services/goods to the City that requires payment at which time your bidder registration will be converted to a supplier number.

 

Register to obtain a USER ID for an active Supplier

Once you have an approved Supplier ID (meeting the requirements above) please register a user on the account.              

It is the sole responsibility of the supplier to maintain and update their profile via the PeopleSoft Supplier Portal. For security purposes, the City cannot make changes to a supplier account.

Please refer to the User Registration Directions(DOCX, 25KB)(DOCX, 25KB) for instructions on how to register and use the PeopleSoft Supplier Portal.

 

 

Updating Supplier Information

Once registered, the Supplier is required to use the PeopleSoft Supplier Portal to keep their information up-to-date and to notify the city immediately of any changes in key contact personnel information, remit to addresses, and banking information. 

Note: A change in name because of a merger or other corporate restructuring is considered an assignment because there is a different legal entity before and after the restructuring.

The city's written approval is generally required for changes to a supplier’s name or Taxpayer Identification Number and for any assignment of a city purchase order or other contract. This requirement applies both to the assignment of a stream of payments from the city (including, but not limited to, an accounts-receivable financing arrangements) as well as to the assignment of the entire agreement (both the stream of payments and the supplier's service obligation).

The city will not issue payment to a different name or different Taxpayer Identification Number until all required forms and documentation have been submitted and approved. The city is not responsible for late charges or service stoppages resulting from a supplier’s delay or failure in submitting required forms and documentation in a timely manner.

 

Note: If you have any questions about the registration process or maintenance of your information, please email the vendor registration administrator at FTW_ERP_Vendor_MGMT@fortworthtexas.gov. Someone from the Financial Management Services team will be happy to assist you.

Important: If the name of your firm changes, do not attempt a name change update in this system. You must email the Vendor Management Team at FTW_ERP_Vendor_MGMT@fortworthtexas.gov to coordinate a name change.